Tuesday, March 10, 2020	
	City Chambers, 3600 Tremont Road	
	4:30pm – Executive Session	
	I.	Meeting Called to Order/ Roll Call	
	II.	Additions to/Approval of Agenda	
	III.	Motion to go into Executive Session in accordance with ORC 121.22 (G) (1) to consider the appointment, dismissal and/or discipline of public employees and (G) (5) matters required to be kept confidential by 
federal law or regulations or state statutes.	
		6:00pm – Regular Meeting	
	IV.	Pledge of Allegiance	
	V.	Approval of Minutes — Exhibits IV-1 and IV-2 will be distributed at meeting	
	VI.	Communications to the Board	
		a.	Board of Education recognition month	
		b.	Girls Water Polo State Championship Team	
		c.	Co-Presidents, Upper Arlington Education Association	
		d.	President, OAPSE, Chapter 201	
	VII.	Public Participation — 30 minutes maximum	
		The Upper Arlington Board of Education is pleased to welcome community members and reserves times for public participation during each of its regular meetings.  Public participation sessions are conducted according to Board Policy 0169.1, which states, in part:
•	Public participation shall be permitted as indicated on the order of business (agenda);
•	Attendees must register their intention to participate in the public portion of the meeting upon their arrival at the meeting;
•	Participants must be recognized by the presiding officer and will be requested to preface their comments by an announcement of their name, address, and group affiliation, if and when appropriate; 
•	Each statement made by a participant shall be limited to five (5) minutes duration, unless extended by the presiding officer;
•	No participant may speak more than once on the same topic unless all others who wish to speak on that topic have been heard;
•	All statements shall be directed to the presiding officer; no person may address or question Board members individually;
•	The presiding officer may prohibit comments that are frivolous, repetitive, and/or harassing and interrupt, warn or terminate a participant’s statement when it is too lengthy, personally directed, abusive, off-topic antagonistic, obscene, or irrelevant; and
•	The portion of the meeting during which the participation of the public is invited shall be limited to thirty (30) minutes, unless extended by a vote of the Board.
Board Policy 0169.1 may be read in is entirety on the district website: www.uaschools.org	
	VIII.	Items for Information	
		1.	Superintendent’s update 	
			a.	Annual report to the Board:  Wickliffe Progressive Elementary	
			b.	Safety update	
			c.	Strategic Plan 	
			d.	Construction owners representative update	

			Page -2-
March 10, 2020	
		2.	Treasurer’s update 	
	IX.	Consent Agenda – The Superintendent recommends the following items for action:	
		A.	Superintendent	
			1.	Legacy Campaign agreement with Northwest Kiwanis  — Exhibit A-1	
			2.	Student Field Trips	
				School	Group	Location	Trip Dates	
				Upper Arlington High School	Speech and Debate	Wooster High School, Wooster, OH	March 6 - 7, 2020	
		B.	Fiscal	
			1.	Investment Report of February 2020 — Exhibit B-1 	
			2.	Financial Statement for the month ending February 29, 2020  — Exhibit B-2 	
			3.	Purchases in Accordance with O.R.C. 5705.41(D)(1)	
				Vendor	Item Purchased	Fund	Amount	
				Janet Hansen, PhD, BCBA-D, LLC	Student Services	General Fund	$7,300.00	
			4.	Resolution accepting the amounts and rates as determined by the budget commission and authorizing the necessary tax levies and certifying them to the county auditor — Exhibit B-3	
			5.	Amend 2020 Appropriations by Fund — Exhibit B-4 will be distributed at meeting	
		C.	Human Resources	
			1.	Administrative Staff	
				a.	Acceptance of Retirement/Resignation	
				Name	Position	Reason	Effective Date	
				Angela Evans	Assistant Principal	Resignation	July 31, 2020	
				b.	Issuance of Contracts*	
				Name	Position	Type of Contract	
				Susan Casto	Assistant Principal
Barrington Elementary School
250 day contract, Level III	August 1, 2020 — July 31, 2022	
				Angela Evans	Principal                                                                Wickliffe Progressive Elementary School
250 day contract, Level III	August 1, 2020 — July 31, 2022 
Up to 7 transitional days at per diem rate 	
				*	All appointments of personnel are specifically conditioned on and subject to successful background checks, receipt and final administrative review of all application records and receipt of all other necessary documentation.	
				c.	Job descriptions 	
						Executive Director of Diversity Equity and Inclusion — Exhibit C-1 will be distributed at meeting	
						Wellness Coordinator — Exhibit C-2 will be distributed at meeting	
			2.	Certified Staff	
				a.	Home Instruction Tutors	
				Name	Position	Rate of Pay	
				Kendra Chandler	Home Instruction Tutor	$33.89 p/hour	

				Page -3-
March 10, 2020	
			3.	Classified Staff	
				a.	Initial Appointment	
				Name	Position	Step	Effective Date	
				Jeremy Hughes	Utility Worker, 2nd shift	1	03/16/2020	
				b.	Acceptance of Resignation/Retirement	
				Name	Position	Reason	Effective Date	
				Skippy Moore	Custodian	Retirement	01/31/2020	
				Cindy Teaff	Secretary	Retirement	05/29/2020	
				c.	Change of Status	
				Name	Current Position	New Position	Step	Effective Date	
				Richard Chapin	Custodian	Custodian	3	02/24/2020	
				Richard Chapin	Custodian	Custodian	3	03/02/2020	
				Barbara Pardi	Receptionist: 5 hours p/day	Receptionist: 8 hours p/day	8	03/02/2020	
				Terry Peterman	Custodian	Custodian	12	02/24/2020	
				Karen Rossetti	Custodian	Custodian	1	03/02/2020	
			4.	Other Staff	
				a.	Initial Appointment of Other Staff*	
				Name 	Position	Rate of Pay	Effective Date	
				Jordan Hicks	SACC Program Aide	$12.00 p/hour	02/21/2020	
				Kacy Pleister	BECS Health Aide	$21.44 p/hour	03/04/2020	
				*	All appointments of personnel are specifically conditioned on and subject to successful background checks, receipt and final administrative review of all application records and receipt of all other necessary documentation.	
				b.	Acceptance of Retirement/Resignation	
				Name	Current Position	Reason	Effective Date	
				Anita Calhoun	BECS Building Substitute	Resignation	06/03/2020	
			5.	Substitutes	
				Name	Position	Rate of Pay	Effective Date	
				Jill Echenrode	Food Service Cashier	$11.22 p/hour	02/18/2020	
			6.	Volunteers	
				Name	Position	Building	Supervisor	
				Philip Chalmers	Crew Team	Upper Arlington High School	Greg Harvie	
					
			7.	Supplemental Contracts	
				Position	Employee	School	Amount	FTE		
				Safety Patrol Co-Advisor	Clay Bogart	Barrington	$534.75		%	
				Boys Track Head Coach	Evelyn Lay	Hastings	$3,692.00		%	
				Hastings Winter Production	Kathleen Zelnik	Hastings	$750.00			
				Intramural-Floor Hockey	Jayson Schott	Windermere	$516.34		%	
				Girls Track Assistant Coach	Adam Oliver	UAHS	$3,205.15		**	
				**	Funded through source other than general fund	
				%	Correction from previously approved amount	

						
						
					Page -4-
March 10, 2020	
			8.	Pupil Activity Contracts*	
				Position	Employee	School	Amount	FTE		
				Girls Track Assistant Coach	Jordan Crawford	Hastings	$1,513.85			
				Boys Track Assistant Coach	Taylor Franklin	Hastings	$2,178.15			
				7th Grade Boys Lacrosse Head Coach	Christopher Maisenbacher	Hastings	$2,178.15			
				7th Grade Boys Lacrosse Head Coach-Split 	Sam Buckley	Jones	$1,333.00			
				8th Grade Girls Softball Assistant Coach	Hannah McNeilly	Hastings	$1,513.85			
				Boys Track Assistant Coach	Alexander Larsick	UAHS	$3,205.15		**	
				Boys Track Assistant Coach	Shawn Lewis	Hastings	$2,399.80			
				Boys Tennis Head Coach	Caroline Larmann	Jones	$1,750.00			
				Boys/Girls Track Assistant Coach	Becky Szabo	Jones	$1,513.85			
				Girls Track Assistant Coach	Dylan McElfresh	Jones	$1,513.85			
				Hastings Winter Production	Alex Bacon	Hastings	$2,000.00			
				Hastings Winter Production	Michael Hannah	Hastings	$1,700.00			
				Hastings Winter Production	Kerry Taylor	Hastings	$750.00			
				Hastings Winter Production	Anthony Stype	Hastings	$500.00			
				Boys Lacrosse Assistant Coach	David Otis	UAHS	$2,095.28	.5	**	
				Boys Lacrosse Assistant Coach	Mark Crawford	UAHS	$534.30	.16	**	
				Boys Lacrosse Assistant Coach	Charlie Houk	UAHS	$698.56	.16	**	
				Boys Lacrosse Assistant Coach	Mike Lippert	UAHS	$534.30	.16	**	
				Boys Lacrosse Assistant Coach	Will Morgan	UAHS	$770.51	.16	**	
				Boys Lacrosse Assistant Coach	Jack Strahm	UAHS	$534.30	.16	**	
				Boys Lacrosse Assistant Coach	Sean Turner	UAHS	$930.88	.16	**	
				Boys Lacrosse Assistant Coach	Mike Bechtel	UAHS	$534.30	.16	**	
				Boys Lacrosse Assistant Coach	Joe Cameruca	UAHS	$534.30	.16	**	
				Boys Lacrosse Assistant Coach	Grant Devilbiss	UAHS	$698.56	.16	**	
				Boys Lacrosse Assistant Coach	Brian England	UAHS	$698.56	.16	**	
				Boys Lacrosse Assistant Coach	Alexander Pacilio	UAHS	$534.30	.16	**	
				Boys Lacrosse Assistant Coach	Brian Sanders	UAHS	$534.30	.16	**	
				Boys Lacrosse Head JV Coach	Joe Wallace	UAHS	$3,205.15		**	
				7th Grade Girls Lacrosse Head Coach 	Adriane Ghidotti	Jones	$2,329.00		#	
				**	Funded through source other than general fund	
				#	Position title change	
				 *	All appointments of personnel are specifically conditioned on and subject to successful background checks, receipt and final administrative review of all application records and receipt of all other necessary documentation.	
		D.	Operations	
			1.	Acceptance of Gifts and Donations 	
				School /Activity	Donor	Item	Value	
				Windermere Elementary School	
				Intramurals	Windermere School PTO	Cash	$593.79	
				Jones Middle School	
				DC Scholarship	Daniel Brilliant	Cash	$500.00	
				Upper Arlington High School Athletics	
				Boys Lacrosse Assistant Coaches	Upper Arlington Men’s Lacrosse	Cash	$14,763.26	
				Track Coaches	UA Cross Country Parents Fund	Cash	$7,371.85	
				District	
				Legacy Fund	William and Katie Shelley	Cash	$100.00	
				Legacy Fund	Pat Stewart-Powell	Cash	$2,500.00	
					
				Page -5-
March 10, 2020	
			2.	Approval to sell/Dispose/Donate Equipment	
				Description of Asset/quantity	Building/Department	UACSD Tag and/or
Serial Number	Reason	
				Apple iPad Pro 9.7	Graf	205242	Damaged	
				Apple MacBook Air 11 inch (7)	Graf	204267, 201414, 114200, 
113017, 113070, 113079, 114199	Broken	
				Apple MacBook Pro 13 (2)	Graf	101905, 104594	Damaged	
				Canon Powershot	Graf	102873	Obsolete 	
				Hitachi x305 Projector (2)	Graf	103340, 103329	Broken	
				iPad (2) 	Graf	206527, 116861	Broken	
				ipad (original Air)	Graf	113666	Obsolete 	
				XServe Dual Core Intel Xeon (3)	Graf	101584, 101581, 104543	Obsolete	
				XServe Intel (6)	Graf	104541, 104539, 8259, 8258, 
333333, 333331	Obsolete	
				XServe Quad Core Intel Xeon (2)	Graf	101622, 104540	Obsolete	
				Media Center Materials (951)	Greensview		Obsolete	
				Media Center Materials (674)	UAHS		Obsolete	
			3.	Approval for purchase of school bus	
					Purchase of two (2), Stock Unit 78 passenger school buses at $91,499 each, and one (1), Stock Unit 54 passenger school bus at $92,702 per the 2019/2020 META Bus Bid pricing. Purchases from Rush Trucking include the extended warranty.  Total purchase price not to exceed $275,700.	
								
	X.	The Superintendent recommends the following items for action:	
			A.	Construction	
				Resolution approving vendors for furniture packages and authorizing contracts for furniture:	
					The Superintendent recommends approving vendors for each of the contracts to provide furniture for the Tremont, Greensview, Barrington, and Windermere Elementary Schools and the Wickliffe Progressive School based upon proposals received and authorizing contracts for the furniture packages in an amount not to exceed $5,100,000.00.
Background
1.	Proposals were received for the furniture packages for the Tremont, Greensview, Barrington, and Windermere Elementary Schools, and the Wickliffe Progressive School projects.
2.	After reviewing the proposals received for the furniture packages with the Project Team, the Chief Operating Officer recommends King Business Interiors, Martin Public Seating, Loth Inc., RJE Business Interiors, Asch Fixtures and Millwork, School Specialty, Kay Twelve, and VS America as the vendors that submitted the best proposals for the specified furniture items.
3.	The Chief Operating Officer requests authority, with other members of the Project Team, to negotiate and finalize pricing for specified furniture items with each of these vendors in the total not-to-exceed amount of $5,100,000.00 and then to enter a contract with each vendor to provide furniture items.
The Upper Arlington City School District Board of Education resolves as follows:
1.	The Board approves the following vendors to provide the specified furniture items for the Tremont, Greensview, Barrington, and Windermere Elementary Schools and the Wickliffe Progressive School projects:  King Business Interiors, Martin Public Seating, Loth Inc., RJE Business Interiors, Asch Fixtures and Millwork, School Specialty, Kay Twelve, and VS America, as the vendors submitting the lowest and best proposals for the specified furniture items.
2.	The Chief Operating Officer and Treasurer, working with the Project Team, are authorized to negotiate and finalize pricing for the specified furniture items with each vendor and then to enter into a contract with each vendor on behalf of the Board in the total not-to-exceed amount of $5,100,000.00 for the specified items.
	
	XI.	Other	
	XII.	Adjournment